Here you can get help to communicate your requirements to suppliers.
Adapt your Code of Conduct
You should adapt the automatically generated Code of Conduct to your company.
Since the Code of Conduct generated is a Word document, it is easy for you to edit the text. For example, you can insert your own logo. The same applies to the self-assessment questionnaire and the check list.
You can also adapt the text so that the tone matches your company and suppliers. You should, however, be very careful not to change the meaning of the text and depart from the internationally adopted CSR principles.
On the front page of the Code of Conduct generated you will find a cover letter. It is a good idea to adapt the cover letter so that it is clear to your suppliers how you intend to cooperate with them in this area. By adapting the cover letter, you can initiate the dialogue with the suppliers on an appropriate basis that matches your particular company and suppliers.
Finally, you can consider whether it will facilitate your dialogue with some suppliers if your Code of Conduct is translated into the languages of the suppliers in question.
Publish your Code of Conduct
You should ensure that as many suppliers as possible are familiar with your Code of Conduct.
It is a good idea to make your Code of Conduct publicly available on your website, so that current and future suppliers can see what you expect of them. The more suppliers that see your Code of Conduct, the better. If your Code of Conduct is publicly available, you will also be signalling to other stakeholders that you are actively seeking to ensure that your suppliers exercise social responsibility.
Read more about how you can communicate responsible supply chain management in phase 6.
Send out your Code of Conduct
You should communicate your Code of Conduct directly to your suppliers, so that you are certain that they are familiar with your requirements.
In addition to publishing your Code of Conduct on your website, you should also send it directly to your suppliers. You can send it to all your suppliers at the same time, or you can send it on an ongoing basis as you renew contracts and enter into cooperation with new suppliers. The faster you communicate your requirements to all suppliers, the better.
To make the communication more binding, you can also add a clause to your supplier contracts that specifically concerns your Code of Conduct. In this connection, you should ask suppliers to confirm in writing that they comply with your Code of Conduct, and that they are prepared to draw up an action plan for improvements in areas in which they fail to meet the requirements set out in your Code of Conduct.